Today at Berkeley Lab

Keep Your Contact Information Current

It is important for employees to ensure that their correct home address, phone number, and emergency contact information are on file at the Lab. Updates can be made at the Employee Self-Service website. Any updates to home addresses will be sent electronically to the benefit plan providers and will be used for mailing information and to verify eligibility for some UC medical plans.

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UC in Process of Mailing 1095 Tax Forms to Employees

Employees will receive Form 1095 to document information provided on their 2017 federal tax returns regarding health insurance coverage. Depending on employment status and the type of coverage, staff may receive one or more copies of Form 1095-B or 1095-C. More>

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Tax, Withholding Changes Due to ‘Tax Cuts and Jobs Act’ Legislation

The recent signing of the Tax Cuts and Jobs act will incur significant changes to 2018 income tax rates and withholding from employee paychecks. The IRS has released withholding guidance to implement this legislation. The Lab will update its HR/Payroll system once the software patch is released. The IRS may also revise the W-4 form to comply with the new regulations. More>

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Sign Up for Electronic W-2 for Speedy Delivery of Tax Form

Staff can sign up for electronic delivery of their W-2 forms via Employee Self Service. After consent is given, employees will receive an email when their W-2 form is available, can print multiple copies of the form, and have access to previous years (while an active employee). To receive your 2017 form, sign-up must occur by Jan. 12, 2018. More>

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Holiday Shutdown Pay Date Information

Biweekly employees will be paid for the pay period ending Dec. 16 on Thursday, Dec. 21. Monthly employees will be paid for the month of December on Tuesday, Jan. 2. Paychecks will continue to be distributed to the employee’s current delivery option on record. For more information, contact [email protected].

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With W-2 Statements on the Way, Protect From Fraud and Identity Theft

When you receive your annual W-2 Wage and Tax Statement later this month, scammers will use the opportunity to try to get their hands on your personal information. The IRS estimates that identity thieves have stolen over $8 billion over the past few years, with a significant increase in phishing and malware incidents during tax season. UC offers some protection tips here.

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Pay Date Information for the Holiday Shutdown

Bi-weekly employees will be paid for the period ending Dec. 17 on Dec. 22. Paychecks will be mailed to the mailstop on record. Monthly employees will receive December pay on Jan. 3. Those working during the shutdown (Dec. 23 to Jan. 2) must get written approval and email it to [email protected] by Dec. 14.

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Quickest Way to Get Your W-2 Form? Sign up for Electronic Delivery

Sign up through Employee Self Service to electronically access your 2016 form instead of waiting for the traditional paper process. After consent, an email will be sent when the W-2 is available. Multiple copies can be printed, and employees have access to the statement for multiple years. Deadline for consent is Jan.13. More>

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Laboratory Employee Time System (LETS) Training is Launched

Are you a new employee, a supervisor who approves time, or a LETS timekeeper? If so, you are invited to participate in training specialized for your role. Three new LETS training modules are now available for time entry, timekeeping, and approvers. Visit training.lbl.gov to take these online training modules.

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Check January Paychecks to Ensure Correct Benefit Enrollments

Employees who made changes during Open Enrollment should verify that the changes made are shown. Also, double-check other benefit elections and deductions. If errors are found, send an e-mail to the Lab’s Benefits Office.

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