Employees may now receive their 2015 Wage and Tax Statement (W-2 form) in PDF format online through the Employee Self Service website. Federal regulations require that consent be given to receive W-2’s this way. The deadline for consent is Jan. 15. This consent will carry forward each year and does not need to be repeated.
The UC Regents approved the lowering of the Lab’s rate from 14% to 11.5%. This will save the Department of Energy and the Lab more than $35 million over the next five years. The reduction does not affect or diminish employee retirement benefits in any way. The new amount will be reflected starting with October payroll notices. More>
The documents will available here starting Friday, March 27. Paper copies were mailed to home addresses in January. Later this year, staff will be asked to provide consent to receive their 2015 W2s online. Benefits include faster, 24/7-access to W2s, and the elimination of misdirected, lost, or delayed receipt of the document.
The 2014 W-2 (Wage & Tax Statement) will be mailed to your home address no later than Jan. 31, 2015. Go here to verify your address is correct. Address information must be updated by Jan. 16 to ensure proper delivery. For international address changes, contact your HR Center business partner.
Bi-weekly employees will be paid for period-ending Dec. 20, on Dec. 23. Paychecks will be mailed to the employee’s mailstop on record. Monthly employees will receive December pay on Jan. 2. Those working during the shutdown (Dec. 24 to Jan. 1) must get written approval and e-mail to firstname.lastname@example.org by Tuesday, Dec. 16.
Biweekly employees will be paid for the period ending Dec. 21 on Friday, Dec. 27. Employees who receive printed paychecks cany pick them up from 9 a.m. to noon that day at the Mailroom in Building 69R-0102. A Lab ID must be presented to receive a paycheck. Monthly employees will receive their December paycheck on Jan. 2. Those who plan to work during the shutdown (Dec. 24 to Jan. 1) must get prior approval from their division. Payroll must receive the approval by Tuesday, Dec. 17. For more information, send e-mail here.
The Payroll department will conduct three Q&A sessions for foreign nationals receiving payment from Berkeley Lab, and who will be filing “nonresident” status on their 2012 tax returns. The sessions will be in Building 971 – Aspen Conference Room (6401 Hollis Street in Emeryville). Sessions are scheduled for:
Tuesday, Feb. 26, 10 a.m. to noon
Tuesday, March 12, 10 a.m. to noon
Wednesday, March 20, 1 to 3 p.m
Seating is limited. Send e-mail here to reserve a space.
Employee W2 for 2012 will be sent to home mailing address no later than January 31. Those who have had an address change should send the updated information to email@example.com as soon as possible.
As announced late last year, employee paychecks for 2013 reflect two recent tax changes. The Social Security, or OASDI, tax “holiday” that was in effect for the prior two calendar years expired, returning the OASDI rate to 6.2 percent from 4.2 percent. Also, the 2010 Affordable Care Act included a provision that effective in January 2013 imposes an additional 0.9 percent medicare tax on individual earnings exceeding $200,000 ($250,000 for married couples filing jointly). These tax increases are unrelated to the fiscal cliff deal recently reached.
The result of ongoing negotiations between Congress and the Obama Administration concerning 2013 federal income tax rates could affect your paycheck. Because UC processes early January payroll payments for many employees prior to the holiday break, the existing 2012 federal tax rate schedule will be used. When an agreement is reached and the IRS publishes official guidance, the university will begin withholding at the new tax rates. January paychecks will reflect two tax changes: the employee share of OASDI (Social Security) will increase from 4.2 percent to 6.2 percent tax rate, and new tax rates resulting from the passage of Proposition 30. More>