Today at Berkeley Lab

Laboratory Employee Time System (LETS) Training is Launched

Are you a new employee, a supervisor who approves time, or a LETS timekeeper? If so, you are invited to participate in training specialized for your role. Three new LETS training modules are now available for time entry, timekeeping, and approvers. Visit training.lbl.gov to take these online training modules.

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Check January Paychecks to Ensure Correct Benefit Enrollments

Employees who made changes during Open Enrollment should verify that the changes made are shown. Also, double-check other benefit elections and deductions. If errors are found, send an e-mail to the Lab’s Benefits Office.

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Pay Date Information for the Holiday Shutdown

Bi-weekly employees will be paid for the period ending Dec. 19, on Dec. 23. Paychecks will be mailed to the employee’s mailstop on record. Monthly employees will receive December pay on Jan. 4. Those working during the shutdown (Dec. 24 to Jan. 1) must get written approval and e-mail it to payroll@lbl.gov by Tuesday, Dec. 15.

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W-2 Forms Now Available Electronically: Sign Up by Jan. 15, 2016

Employees may now receive their 2015 Wage and Tax Statement (W-2 form) in PDF format online through the Employee Self Service website. Federal regulations require that consent be given to receive W-2’s this way. The deadline for consent is Jan. 15. This consent will carry forward each year and does not need to be repeated.

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Lab’s Contribution to UC Retirement Plan is Reduced

The UC Regents approved the lowering of the Lab’s rate from 14% to 11.5%. This will save the Department of Energy and the Lab more than $35 million over the next five years. The reduction does not affect or diminish employee retirement benefits in any way. The new amount will be reflected starting with October payroll notices. More>

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2014 W2s Available Online Via Employee Self-Service

The documents will available here starting Friday, March 27. Paper copies were mailed to home addresses in January. Later this year, staff will be asked to provide consent to receive their 2015 W2s online. Benefits include faster, 24/7-access to W2s, and the elimination of misdirected, lost, or delayed receipt of the document.

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2014 W2 Forms to be Mailed No Later than Jan. 31

The 2014 W-2 (Wage & Tax Statement) will be mailed to your home address no later than Jan. 31, 2015. Go here to verify your address is correct. Address information must be updated by Jan. 16 to ensure proper delivery. For international address changes, contact your HR Center business partner.

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Pay Date Information for the Holiday Shutdown

Bi-weekly employees will be paid for period-ending Dec. 20, on Dec. 23. Paychecks will be mailed to the employee’s mailstop on record. Monthly employees will receive December pay on Jan. 2. Those working during the shutdown (Dec. 24 to Jan. 1) must get written approval and e-mail to payroll@lbl.gov by Tuesday, Dec. 16.

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Pay Dates During the Holidays

Biweekly employees will be paid for the period ending Dec. 21 on Friday, Dec. 27. Employees who receive printed paychecks cany pick them up from 9 a.m. to noon that day at the Mailroom in Building 69R-0102. A Lab ID must be presented to receive a paycheck. Monthly employees will receive their December paycheck on Jan. 2. Those who plan to work during the shutdown (Dec. 24 to Jan. 1) must get prior approval from their division. Payroll must receive the approval by Tuesday, Dec. 17. For more information, send e-mail here.

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Tax Q&A Sessions for Nonresident Foreign Nationals

The Payroll department will conduct three Q&A sessions for foreign nationals receiving payment from Berkeley Lab, and who will be filing “nonresident” status on their 2012 tax returns. The sessions will be in Building 971 – Aspen Conference Room (6401 Hollis Street in Emeryville). Sessions are scheduled for:

Tuesday, Feb. 26, 10 a.m. to noon
Tuesday, March 12, 10 a.m. to noon
Wednesday, March 20, 1 to 3 p.m

Seating is limited. Send e-mail here to reserve a space.

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